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Service Project Report Form

This form should be used by extension (petitioning and interest) groups to submit project reports for National Service Week (November), Spring Youth Service Day (April). It may be used to submit other service projects that your chapter may sponsor for inclusion in the national service project database, so that you may share your ideas with other chapters. The form also automatically sends an email to the National Office, National Service Program Director, your Region Director, and your Section Chair. Active Chapters should LOGIN to the website and use the internal form located in the "Chapter Resources" area.

To submit a project report, please fill in all of the blanks on the form and press submit. Please only press submit once, as pressing it multiple times will result in multiple submissions to the database (as well as multiple copies of emails sent).

If you need Help! filling out this form, try clicking here.

PART ONE:

Contact Name:
(Coordinator)
Contact Email:
Project Type:
YSG Project? Did your chapter receive funds for this project from Alpha Phi Omega's Youth Service Grant program?
Project Title:
Project Date:

Project Location:
Project Description:
Project Results:
Area of Service:

Chapter/PG/IG/AA:

PART TWO:

Preparation Hours:
The total number of service hours performed by all members of your chapter in preparation for the actual event. These would normally include service hours done before the actual event.
Total Active Members & Pledges in Chapter:
Basically, all student members of your chapter. Do not count alumni, advisory, or honorary members here.
Total Chapter Members (Students) Participating in Project:
This number should include all participants of the project that are either: active, pledge, or associate/inactive members of your chapter. Members of other chapters should be recorded under, "Total Non-Chapter Members" (below).
Total Service Hours by All Chapter Members (Students) on this Project:
Add up the total number of service hours performed by all of the student chapter members (specified in the previous question), and put that total here. Do not count hours recorded under, "preparation hours."
Total Alumni, Advisory, and/or Honorary Members Participating in Project:
This number should include all participants of the project that are either: alumni, advisory, or honorary members of Alpha Phi Omega. Alumni, advisory, and honorary members of other chapters may be counted here.
Total Service Hours by All Alumni, Advisory, and/or Honorary Members on this Project:
Add up the total number of service hours performed by all of the alumni, advisory, or honorary members (specified in the previous question), and put that total here. Do not count hours recorded under, "preparation hours."
Total Non-Chapter Members Participating in Project:
This number should include all participants of the project that are not members of your chapter that assisted with either the planning or execution of the project. You should include all those non-members that participated in a project that your chapter planned and executed itself. However, if you participated in a major project sponsored by another organization (e.g. Relay for Life, American Cancer Society), do not include the total number of people at the entire event; only include those non-members that directly participated with your chapter. Also, if the project has attendees that did not assist with the organization of the project (e.g. donors at a blood drive, attendees of a haunted house or other event), the total number of attendees should be listed under Project Results and not in this field.
Total Service Hours by All Non-Chapter Members on this Project:
Add up the total number of service hours performed by all of the non-members that participated (specified in the previous question).

PART TWO:

  1. Please provide a brief outline of the planning steps that you undertook in preparation for this project.

  2. Did your chapter use any resources listed in the National Service Week Handbook or the Spring Youth Service Day Handbook? (if you are not reporting NSW or SYSD project, then skip this question)

    What resources did you use?

  3. Did any other people or organizations (not included above) participate in the project?

    If so, with whom (what group) did you work? Please describe the nature of their involvement.

    Cosponsor Contact Name:
    Cosponsor Contact Email:
    Cosponsor Contact Phone:

  4. Did your chapter request, acquire, and/or utilize any official proclamations (city mayor, state governor, etc)?

    If yes, please provide details:

  5. Did your chapter generate PR for this project (actual media coverage of the event)?

    If yes, please list contact names and phone/email addresses for: radio stations, TV stations, newspapers, etc, that provided media coverage for your service project. Submission of the URL or text of a news article can be done under PART THREE of this report, immediately after initial submission.

  6. Was this project youth-oriented (e.g. was the primary purpose for the benefit of pre-college youth and/or incorporating younger children)?

    If yes, please provide the total number of youth reached as a result of this project:

    If yes, please provide the age range of the youth reached in this project:

    If yes, who were the children who attended this project? How did you identify them or tell them about this project?

  7. IF THIS PROJECT IS THE RESULT OF A YOUTH SERVICE GRANT, PLEASE ANSWER THE FOLLOWING QUESTIONS:

    Total amount of YSG funds awarded.

    Total cost. If you received funds from an additional source, please note that in the space below:

    How did your chapter find out about the Alpha Phi Omega Youth Service Grant program, and what made you decide to apply?

    How did the Youth Service Grant program help this project and/or your chapter?

  8. Did your chapter work with any scout-based organizations (e.g. such as the BSA, GSUSA, Camp Fire USA, or another scouting/youth organization)?

  9. If this was a scout-based or youth-based service project (if you answered YES to questions 6 or 7), which organization did you work with?

  10. Was this project a fundraiser for a charitable organization?

    If yes, how much money was raised during the project?

    $ (round off to nearest whole dollar)

    If yes, which charitable organization was the money raised for?

  11. During the execution of your project, what areas/procedures went well?

  12. During the execution of your project, what areas/procedures could have been improved?

  13. Future Plans: Does your chapter plan to do this project again, or would your chapter plan to do this project again? What would you do differently?

Please list the names of all participants that participated in this project:

Please provide any additional information that you believe we should know that was not covered by one of the above questions:

So that we know that you are an actual human, and not a spammer's script, what year was Alpha Phi Omega founded in?